How to dictate

When using professional dictation as a working method it is very useful to keep some recommendations on how to dictate in your mind.

This enables best speech recognition results and guarantees a good cooperation with the persons who do the transcription for you.

Therefore we have collected the most important tips in the brochure How to dictate.


Dictation and speech-to-text guidelines

Dictate and use speech to text the same way as if you were dictating to a person transcribing your dictation. The following guidelines help you to achieve the best results:

  • Microphone distance

    Keep your microphone a few centimeters/inches away from your mouth. Do not let the microphone touch your lips. The microphone should not be placed beneath your chin or near your forehead.

  • Pace and volume

    Speak naturally at a normal pace, without pausing between words. Use longer phrases rather than short phrases or individual words. Dictate with a consistent speed and volume. Pause briefly before and after you dictate punctuations.

  • Voice commands

    Use the voice commands provided in the application(s) to add punctation and special characters.

  • Pronunciation

    Pronounce words normally, do not over-enunciate. Try to refrain from speaking in a dialect and using colloquial or slang words.

  • Eliminate undesired noises

    Ideally you should record in a quite room without background noises or other people talking. Refrain from habits such as eating, drinking and chewing gum whilst recording.